Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this permanent position.
This is an exciting chance to join a thriving business in Doncaster. Our client has experienced rapid growth, expanding to new premises and taking on new members of staff over all departments. They are now seeking a highly organised Stores Administrator to support the smooth flow of materials, maintain accurate stock data, and ensure all purchased and internally manufactured parts arrive on time to meet the production plan.
Department: Stores / Supply Chain
Reports to: Finance and Office Manager (Interim) – Operations Manager (Long term)
Their Doncaster facility includes machining, woodworking, electrical, and assembly operations, supported by a busy stores and purchasing function.
Role Purpose
The Stores Administrator is responsible for ensuring all orders are tracked, chased, and delivered on time; maintaining accurate stock records in Sage; and supporting in controlling stock levels and internal part flow. This role is essential to ensuring production has the right parts at the right time, with clean and reliable data driving operational decisions.
Key Responsibilities
Order Tracking & Supplier Liaison
- Monitor all outstanding purchase orders to ensure timely delivery.
- Chase suppliers for overdue or urgent items and update expected delivery dates.
- Communicate delays or risks to the Operations Manager and relevant departments.
- Confirm order acknowledgements and ensure supplier information is accurate.
Stock System Management (Sage)
- Maintain accurate stock records in Sage, including receipts, adjustments, and stock movements.
- Ensure all data entered into Sage is clean, consistent, and up to date.
- Support the transition to improved stock accuracy and system discipline.
- Assist with BOM updates, part number creation, and data housekeeping.
Stock Control & Inventory Accuracy
- Support regular stock checks, cycle counts, and reconciliation activities.
- Investigate stock discrepancies and work with Stores and Purchasing to resolve issues.
- Help maintain organised, well labelled, and efficient storage areas.
Internal Manufacturing Coordination
- Track and chase internally manufactured parts from the Machine Shop and Wood Shop.
- Ensure internal work orders are updated, monitored, and completed in line with production requirements.
- Communicate shortages or delays to Operations Manager and purchasing department.
Goods In / Goods Out Support
- Assist with booking in deliveries and ensuring correct documentation is recorded.
- Support the Stores team with issuing materials to production when required.
- Ensure all stock movements are accurately recorded in Sage.
General Administration
- Maintain accurate records, spreadsheets, and reports as required.
- Support with administrative tasks and continuous improvement initiatives.
- Provide clear communication across departments to support smooth operational flow.
Skills & Experience Required
- Experience in a stores, purchasing, or stock control role within manufacturing, automotive, engineering, or similar environments would be beneficial.
- Strong working knowledge of Sage (or similar ERP/MRP systems).
- Excellent organisational skills and attention to detail.
- Confident communicator with the ability to chase suppliers and internal teams professionally.
- Strong data accuracy and administrative capability.
- Ability to work in a fast paced environment and manage multiple priorities.
- Good understanding of stock control principles and material flow.
What they Offer
- A key role supporting the operational performance of a growing business.
- Opportunity to develop skills in supply chain, stock control, and ERP systems.
- Competitive salary and benefits package.
- A supportive team environment with opportunities for progression.