Andy File Associates are acting as a recruitment agency on behalf of our client with regards this 6 months Fixed Term Contract position.
Job Title: Maintenance Coordinator Engineer – Sheffield, full time
Reports To: Operations Manager
Working Hours: 40 hours per week or 32 hours will be considered over 4 days and are 7-3 Mon to Thursday and 7-1:30 on a Friday
Main Purpose and Scope of Job
This role will support the planning, coordination and delivery of all operational activities that ensures the satisfactory completion of planned and reactive maintenance works. You will be coordinating a wide range of maintenance activities across a variety of client premises, maintain accurate client records and build strong working relationships with clients, suppliers and contractors while delivering excellent customer service. It is expected you will develop a solid knowledge of building systems.
Key Resonsibilities
• Develop and maintain the TPM/PPM system for key items of plant, equipment or premises in conjunction with the site operations manager
• To carry out any other PPM weekly maintenance/inspection minor repairs to plant, equipment or premises
• To maintain spare parts and tools stock as required
• To participate in on site operational, H&S and Environmental meetings as required
• Ensure all work undertaken is done via the company safety rules and procedures
• including the undertaking of risk assessments, method statements, safe systems of work, and safe lock off procedures.
• Be aware of incident reports and work with operational managers to promptly implement solutions to prevent re-occurrence.
- Action incoming enquiries from suppliers and contractors and process them in a timely mannerTo actively participate in staff development and training initiatives.
- Action incoming enquiries from suppliers and contractors and process them in a timely manner
- Assess the job requirements and dispatch engineers or subcontractors in time with the required SLA (Service Level Agreement).
- Issue and monitor permit to works for all contractors attending site
- Process and diagnose internal requests and where required raise works orders to contractors through the FM system
Communication
• Maintain good communication and report directly to the relevant team members on a daily basis
• Liaise with the suppliers and contractors to request the supply of goods and/or services as necessary
• Report any PPM defects to the client in a clear and effective way and with the necessary urgency
Working Relationships
• Maintain professional relationships with colleagues, managers, external contractors and all clients
Policites and Procedures
• Must work in accordance with Company policies and procedures
• Must strive to maintain a high level of knowledge of building regulations/approved codes of practice
Administration
• Liaising with staff, contractors and suppliers to ensure that accurate information is stored correctly on the TPM System
• Update TPM systems with service contract information and documents
• Update TPM systems with contractors service records, inspection records and statutory documents
• Ensure asset registers are up to date and maintained
• Prepare reports for management as and when required
• Administer approved supplier process and update systems with supplier documentation
• Attend team meetings and complete all necessary paperwork as instructed by management, attend and complete mandatory training and development courses, Work in line with all relevant policies and procedures as well as maintaining up to date knowledge of buildings regulations and approved coes of practice.
Additional Duties
• To Keep updated on all matters relating to Company policy
• To provide supervision where necessary
• Any other duties as delegated by the Line Manager.
What are we looking for:
• Maintenance engineering experience is desirable
• IT Literate – willing to learn new systems
• Excellent communication skills both written and spoken
• Ability to persuade and influence with all levels of staff in a corporate environment
• Experience in building and maintaining relationships
• Excellent time management and organisational skills.
• Be flexible to work outside core hours from time to time
• A friendly and approachable demeanor
• Inquisitive - being interested and curious in workplace environment
• Commitment to continuous improvement
• Accuracy and high levels of attention to detail
• Team player with the ability to build relationships quickly
• Proactive and responsive with the ability to multi task and work under pressure
• Basic understanding of Health & Safety legislation and have a commitment to ongoing personal development
• Calm manner, able to work under pressure and with changing demands and priorities.
• Smart and presentable appearance.