Andy File Associates Limited are working as a Recruitment Agency on behalf of our client with regards this permanent full time opportunity.
Completion Clerk
This is a shortened version of the requirements, the full JD can be given at a later stage
Main Purpose of the Job:
To work as part of a team providing legal services in respect of Conveyancing instructions received from Clients and intermediaries. To communicate with clients, agents, lenders, other parties Solicitors and mortgage brokers.
Key Tasks and Duties:
- To carry out the Conveyancing process in accordance with the agreed service standards
- Submission of Certificates of Title (once signed off by Fee Earner(s)
- Requesting and chasing of release of funds/advances from lenders
- Requesting and chasing redemption figures and statements from lender
- Preparation of Completion Statements
- Preparation of Invoices
- Pre-Completion Searches (Priority, Bankruptcy etc)
- Preparation of Accounts Completion Package
- Preparation of exchange & completion letters
- Police the ‘putting on risk’ upon completion of any Indemnity Policy/Policies
- Preparation and submission of applications for registration
- Reviewing completion of registrations for accuracy
- Preparation of post completion of registration letters (including scheduling of deed
- File closing and archiving (where appropriate/required
- To use the Case Management System (CMS) to produce letters and documents without secretarial support
- To be responsible for own caseload, referring all legal aspects to the Team Leader / Section Head
- To assist with the preparation of bills and completion statements
- To use the Case Management system (CMS) to action workflow entries on a daily basis
- To ensure that high levels of customer service are maintained at all times
- To ensure that the Team Leader is made aware of any cases where there is reason to believe that it may lead to a problem or complaint.
Knowledge, Skills and Experience
• To have at least 6 months experience in Conveyancing or legal processing or some form of legal qualification or training, such as ILEX or be working towards this
• To be competent with the operation of relevant IT facilities including Word, Excel and Outlook. Previous experience of Legal Software desirable but training will be given on the use of the Practice’s database and legal software
Hours of work: Monday - Friday 9.00 am - 5.00pm (1 hour lunch break)
Benefits: Competitive salary, Westfield Health, NEST Pension, 20 days holidays + 8 stats